Free Wave Co., Ltd. (hereinafter referred to as “we”) strongly recognizes that the personal information we handle in the course of casting and managing foreign entertainers such as musicians, dancers, models, etc. is not only important information entrusted to us, but also an important asset for us. Therefore, we are committed to the appropriate handling and protection of personal information by establishing rules and internal systems for the protection of personal information. We will promote company-wide protection of personal information so that you can use our services safely and securely.
1. Personal Information Protected by Us
Personal information is information about an individual that can be used to identify the specific individual, such as name, date of birth, and other symbols (including information that can be easily cross-checked with other information to identify the specific individual). We will protect the personal information of our registrants, such as models and narrators (hereinafter referred to as “registrants”), clients, and employees, which falls under the definition above, in accordance with this Privacy Policy. In particular, we will manage information obtained from registrants as personal information that requires particularly strict and careful handling.2. Purpose of Use of Personal Information
When acquiring personal information, we will clearly state the purpose of use below and obtain the prior consent of the person to whom the information pertains. Although we guarantee that the acquisition of personal information is voluntary, please understand that if we are unable to acquire some of the personal information, we may not be able to perform our duties in accordance with the purpose of use, in which case the person concerned may be disadvantaged.(1) Personal Information of the Registrant that We Obtain
i. casting and management for appearance in advertisements, events, publications, etc., that we undertake. ii. promotion and other sales activities for clients or potential clients (production companies, advertising agencies, TV/radio stations, publishers, or individuals and corporations engaged in activities related to these) iii. in addition to (i) and (ii), business activities duly performed by us.(2) Personal Information of Employment Applicants
Personal information of employment applicants will be used for the purpose of our employment selection process. Personal information of unsuccessful applicants will be discarded as soon as possible after the end of the recruitment process.(3) Personal Information of Retired Employees
Personal information of retirees will be kept to the extent necessary in accordance with laws, regulations, and other rules.(4) Personal Information of Business Partners
Personal information of business partners will be used for business communication and smooth execution of business.3. Use, Provision and Outsourcing of personal information
Personal information obtained by us will be used only within the scope necessary to achieve the purpose(s) for which you agreed at the time of acquisition. We will never use personal information beyond the scope necessary to achieve the purpose(s) of use (hereinafter referred to as “use for other purposes”). In addition, we will take internal measures to ensure that personal information is not used for any other purposes. We will not provide your personal information to any third party without your consent. i. when required by laws and regulations ii. when it is necessary for protection of human lives or their assets and it is difficult to obtain the consent of the individual. iii. when it is especially necessary to improve public health or to promote the sound growth of children and it is difficult to obtain the consent of the individual concerned. iv. when it is necessary for national or local government agencies to carry out their legally prescribed duties. v. when it is necessary for attorneys, certified public accountants, tax accountants, any other personnel who is legally obliged to maintain confidentiality.
4. Implementation of Safety Measures to Protect Personal Information
When handling personal information, we will strive to protect your personal information and implement appropriate management by introducing appropriate and reasonable level of safety measures, including access control at our offices and safety measures on computer systems, in order to thoroughly prevent loss, destruction, alteration, damage, leakage, etc., of personal information.5. Compliance with Laws and Regulations
With regard to the handling of personal information protection, we will comply with the Personal Information Protection Law and related guidelines, ordinances and industry guidelines regarding the protection of personal information.6. Requests for Disclosure, Correction, Deletion, Suspension of Use, and Provision to Third Parties of Personal Information
You may request the disclosure, correction, deletion, or suspension of use of your personal information that we hold. To make such a request, please contact the “Contact for Personal Information” below. We will guide you through our prescribed procedures.7. Complaints and Consultations regarding the Handling of Personal Information
Please contact below for complaints and consultations regarding the handling of personal information. We will promptly respond to such complaints and consultations.Contact for Personal Information
TEL: 03-6453-2744 info@f-w.co.jp
